Exhibitors GUIDE

This guide features all the essential information you need to know about exhibiting at the event.

Please make sure to review the entire page as it contains valuable resources and details that will help ensure a successful experience prior to and at the event.

If you have any questions or need further assistance, feel free to email our office at

management@powwowevent.com

DATE

February, 2026

LOCATION

Bell Works
101 Crawfords Corner Rd, Holmdel, NJ 07733

Sponsorship levels

EXHIBITOR

10’x8’ booth
3 team passes
Branded social media assets
Inclusion in the attendee handbook

EXHIBITOR CORNER BOOTH

Corner booth
3 team passes
Branded social media assets
Inclusion in the attendee handbook

EXHIBITOR

10’x8’ booth
3 team passes
Branded social media assets
Inclusion in the attendee handbook

EXHIBITOR CORNER BOOTH

Corner booth
3 team passes
Branded social media assets
Inclusion in the attendee handbook

GOLD SPONSOR

Double corner booth
4 team passes
Branded social media assets
Full page in the attendee handbook
Inclusion in the attendee handbook
Inclusion in the event's official social media and advertising campaigns
Full attendee list post-event
Opportunity to provide 1 branded item in the conference bag

PARTNER SPONSOR

Oversized double booth in premier location
6 team passes
Branded social media assets
Full page in the attendee handbook
Inclusion in the event's official social media and advertising campaigns
Partner Sponsor on all event signage and screens
Opportunity to provide 1 branded item in the conference bag
One branded food service product (napkins, cups, etc.)
Full attendee list 1 week prior to event

GOLD SPONSOR

Double corner booth
4 team passes
Branded social media assets
Full page in the attendee handbook
Inclusion in the attendee handbook
Inclusion in the event's official social media and advertising campaigns
Full attendee list post-event
Opportunity to provide 1 branded item in the conference bag

PARTNER SPONSOR

Oversized double booth in premier location
6 team passes
Branded social media assets
Full page in the attendee handbook
Inclusion in the event's official social media and advertising campaigns
Partner Sponsor on all event signage and screens
Opportunity to provide 1 branded item in the conference bag
One branded food service product (napkins, cups, etc.)
Full attendee list 1 week prior to event

MAIN EVENT SPONSOR

Limited to 2

Oversized double booth in premier location
8 team passes
Branded social media assets
Featured on front cover and full page in the attendee handbook
Main event sponsor on the all the event's official social media and advertising campaigns
Main event sponsor on all event signage and screens
Opportunity to provide 1 branded item in the conference bag
One branded food service product (napkins, cups, etc.)
Full attendee list 2 weeks prior to event
Logo on attendee lanyards
Lunch/dinner sponsorship

MAIN EVENT SPONSOR

Limited to 2

Oversized double booth in premier location
8 team passes
Branded social media assets
Featured on front cover and full page in the attendee handbook
Main event sponsor on the all the event's official social media and advertising campaigns
Main event sponsor on all event signage and screens
Opportunity to provide 1 branded item in the conference bag
One branded food service product (napkins, cups, etc.)
Full attendee list 2 weeks prior to event
Logo on attendee lanyards
Lunch/dinner sponsorship

Booth Setup Information

Standard Booth

Booth Inclusions & Specifications:

• Booth Space: 10 ft wide x 8 ft deep

• Backdrop: Pipe and drape setup

• Table: 6 ft table with linen (Half booths get a 4 ft table)

• Seating: 2 chairs

Your booth is a blank space with the basic setup provided above. It’s up to you to design and furnish your space in a way that best represents your brand.

The more visually appealing and engaging your setup is, the more likely you are to stand out and attract attendees. We encourage you to be creative and make your booth inviting!

Standard Booth

Booth Inclusions & Specifications:

• Booth Space: 10 ft wide x 8 ft deep

• Backdrop: Pipe and drape setup

• Table: 6 ft table with linen (Half booths get a 4 ft table)

• Seating: 2 chairs

Your booth is a blank space with the basic setup provided above. It’s up to you to design and furnish your space in a way that best represents your brand.

The more visually appealing and engaging your setup is, the more likely you are to stand out and attract attendees. We encourage you to be creative and make your booth inviting!

Booth Upgrade Options

SCREEN RENTALS

Rent a screen to display your brand's video/graphics

CLICK HERE TO RENT A SCREEN

BOOTH ELECTRICITY

Order an electricity outlet at your booth for $150 (for laptop, phone charging, etc.)

CLICK HERE TO ORDER ELECTRICITY

AD IN EVENT GUIDE

Have a full page ad placed in the event guide that will be handed out to event attendees

CLICK HERE TO HAVE YOUR AD PLACED

SCREEN RENTALS

Rent a screen to display your brand's video/graphics

CLICK HERE TO RENT A SCREEN

BOOTH ELECTRICITY

Order an electricity outlet at your booth for $150 (for laptop, phone charging, etc.)

CLICK HERE TO ORDER ELECTRICITY

AD IN EVENT GUIDE

Have a full page ad placed in the event guide that will be handed out to event attendees

CLICK HERE TO HAVE YOUR AD PLACED

Need a Custom Booth?

Hassle-Free Booth Setup – Let Us Take Care of It!

Want to skip the setup stress? Our turnkey booth setup option is perfect for exhibitors who want a clean, professional look without the extra work.

Our basic booth package includes:

A custom-printed sign with your logo for the backdrop
A second custom sign displayed at the front of your table

Please note: This package does not include full custom branding, product displays, or additional marketing materials — it’s a great solution for exhibitors looking to avoid the stress of transporting and setting up materials on event day.

Click here to contact us to confirm your setup!

CONFIRM YOUR CUSTOM BOOTH

EXHIBITOR SETUP SCHEDULE

Tuesday, December 3

12:00- 5:00 PM

Exhibitor load-in

Monday, April 28 | 3:00 PM - 7:00 PM

Exhibitor Booth Setup

Wednesday, December 4

5:00- 8:00 PM

Booth Breakdown

Tuesday, April 29 | 6:00- 8:00 PM

Booth Breakdown

Please be advised that the venue strictly prohibits booth setup on the morning of the event. The venue has informed us that the loading dock will be closed on Tuesday, the day of the event, and any exhibitor attempting to bring in large items on the day of the event will incur an extra fee.

We strongly encourage you to make every effort to complete your setup the day before to avoid these charges and ensure a smooth start to the event.

Event Schedule

9:00 AM

Exhibitor Registration

10:00 AM

Doors open for Attendees

10:00 AM - 7:00 PM

Event Open

101 Crawfords Corner Rd, Holmdel, NJ 07733

Exhibitors Team Registration

To ensure a smooth check-in process at registration at the event and to ensure your team members receive printed badges.

Limit for Exhibitor
2 team members

Limit Per Gold Sponsor
4 team members

Lead Retrieval

To facilitate efficient lead generation and follow-up, attendee badges will feature a scannable QR code containing their contact information.

Use the following links to download the event app to your device.

During the event, simply use the app to scan the QR codes on attendee badges. This will instantly capture their contact details and store them in the app.